We automate the processes that are eating your RTO's operating budget.
Validation, moderation, evidence, enrolments, funding claims — rebuilt as automated workflows on the systems you already run. Nothing migrated, nothing switched off.
40h → 4h
Validation cycle
Timed, before and after
Zero
Findings at audit
Their next external audit
900+ hrs
Recovered / year
Typical mid-size RTO
A$50k
Net saving / year
After support + licences
A$0
To see it work
Audit + one build, free
Your RTO isn't inefficient. Your processes are manual.
We automate those five first — the business case pays for the rest.
What a manual process hides
Blind spots, accumulated gaps and inconsistent outcomes — all surfaced on day one of an audit.
One process. Rebuilt. Measured. Still running.
BEFORE
40h
manual effort per validation cycle
AFTER
4h
review, judgement, sign-off
COVERAGE
100%
performance criteria mapped, every run
AUDIT OUTCOME
0
assessment findings at next audit
Six service lines. Each one replaces a process you run by hand.
Validation is where most RTOs start. Everything below works the same way: an agency, not a software vendor — no licence, just a process rebuilt on your systems and handed over with documentation.
See the full process catalogue →SERVICE 01
PROVEN · 40h → 4hCompliance & validation automation
Assessment tools ingested, mapped against the unit of competency, gaps flagged, panel-ready report and audit trail produced.
SERVICE 02
Student lifecycle automation
Enquiry to certificate: enrolment processing, USI checks, welcome sequences, attendance and progress follow-up, issuance.
SERVICE 03
Trainer productivity systems
Assistants that draft lesson plans, student feedback, assessment guidance and mapping notes inside your own templates.
SERVICE 04
Funding, finance & claims automation
Government claims, AVETMISS reporting preparation, invoice runs and reconciliation — where a manual error costs real money.
SERVICE 05
Document & knowledge systems
Training packages, policies, assessment tools and mapping documents indexed, version-compared and searchable in plain English.
SERVICE 06
Enquiry, marketing & CRM automation
Lead qualification, course enquiry triage, a 24/7 student support agent, CRM hygiene and campaign follow-up that always runs.
INCLUDED WITH EVERY ENGAGEMENT
Integration with what you already run
aXcelerate, VETtrak, Wisenet, Cloud Assess, Moodle, Xero, MYOB, HubSpot, Microsoft 365, Google Workspace. We build on your stack — nothing gets migrated, nothing gets switched off.
A method, not a discovery call and a hope.
Five stages. You can stop after stage two and keep everything we've produced — the process map and the business case are yours either way.
Process audit
We map and time the process with the people who actually run it, and separate clerical work from judgement.
Process map + hours available
Proof build
One working automation on your real data, so you judge a result instead of a proposal.
Live automation + measured saving
Blueprint
The full sequence: which processes to automate in what order, integrations, risks, and the business case.
Board-ready roadmap
Build & integrate
We build against your stack, with your compliance people reviewing every output before it goes live.
Production workflows
Embed & measure
Training, documentation, handover and a monthly report on hours and errors removed.
Documented, owned by you
Stage 1 and 2 are free for RTOs this quarter.
We'll audit one process and build one working automation at no cost. If the result doesn't justify going further, you've lost nothing and kept the process map.
An automation agency that already speaks RTO.
You don't have to explain what a unit of competency is, why your mapping document has three versions, or what happens if evidence can't be produced. We've built inside that world and shipped something that survives an audit.
We've shipped in this sector. Validation360 is in daily production use inside an Australian RTO — not a prototype or a pilot.
Process first, technology second. We map and time the work before proposing anything. Half of what we find shouldn't be automated; it should be deleted.
No rip-and-replace, no lock-in. We build on your existing systems and hand over documentation and credentials at the end.
We measure and report. Hours removed, errors avoided, cycle time — reported monthly so the business case is never a guess.
REGULATOR
ASQA Standards
Audit triggers, evidence, rectification
PROCESS
Validation & moderation
Sampling, panels, consistency across sites
DATA & FUNDING
AVETMISS & claims
Reporting, eligibility, reconciliation
SYSTEMS
Your RTO stack
aXcelerate, VETtrak, Wisenet, Moodle
What changed for the RTOs who did it.
Names withheld at client request — we'll connect you with a reference RTO after the audit.
“They rebuilt the process instead of selling us software. Validation went from four people reading documents to one hour of actual judgement.”
“The first audit output found three mapping errors we'd carried for two years.”
“Trainers stopped dreading validation week. That alone paid for the build.”
FAQ
Ten questions RTO executives ask before they engage us
Let us automate one of your processes free. Then decide.
Pick the process that annoys you most — validation, enrolment admin, evidence chasing, claim preparation. No licence, no lock-in, no sales sequence.
STEP 1 · 45 MIN
We map and time one process with your staff
STEP 2 · 2–3 WEEKS
We build one working automation on your data, free
STEP 3 · YOUR CALL
Measured result, roadmap and costs — continue or stop